Turners Falls Schuetzen Verein

Turners Falls Schuetzen Verein

55 Barton Cove Rd

Gill MA

 

2023 Wedding Contract Rental

 

Important Contract Information

 

No Contract is considered active until verbal or written confirmation is received by the Secretary of the Turners Falls Schuetzen Verein. Individuals looking for available dates for their outing should note that the Turners Falls Schuetzen Verein does not accept more than one event per weekend (Friday, Saturday, and Sunday).  Please take that into consideration when looking for an open date for your occasion.

 The Turners Falls Schuetzen Verein on: ________________ approved your request for the use of the facilities.

 Name of organization/party/person: __________________________________________

 Address (street, town, state, zip) _____________________________________________

 

Telephone #: _______________________________ Email: __________________________

 Event Date: _______________ Time frame requested:                                                          

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             

Caterer (Name and Contact Number) ___________                                                         _______     

            All caterers must be approved by the TFSV. Caterers must have an orientation to TFSV prior to any approvals...

 

Caterer Arrival Time: (No sooner than 3 hours prior to rental agreement or an additional $200 fee will be charged)       

Guest arrival time:  _______________  

 

Ending time:   __________                                                                                

 

Bar requested:     ____yes     _____no                                              Approx. # of guests: __________

                                                         

Final Guest count will be due two weeks prior to event.

 Turners Falls Schuetzen Verein rental fees. 

 All functions must be over by 9:00 PM unless prior arrangements have been approved.

$2500.00 grounds rental fee includes up to 8 hours of use of the grounds for your event.  There is a $250 per hour fee for any part of additional hours.  ($100 clean up* fee included for grounds and kitchen)

       The $100.00 clean up fee in the rental price is: (Refunded by mail after the event, providing the renters have left the grounds and kitchen in a clean and organized manner.) The rental agreement allows the parties access to the grounds from 5PM to 9PM the evening prior to the event.  Prior day access is for the grounds only, use of kitchen and related areas are limited to date of event unless otherwise negotiated).  Full access of the grounds, with the exception of member only areas, on the day of the event.  The grounds must be cleaned no later than 12:00PM on the day following the event, access to the grounds is for cleaning purposes only, use of kitchen and related areas are limited to date of event unless otherwise negotiated. Unless otherwise negotiated the kitchen shall be left fully cleaned on the day of the event, there is no implied access on the day after the event.  

 Included with rental

 

• Picnic tables ? Enough picnic table to cover your guests plus 10% at 6 seats per table.  Tables shall not be moved.  Prior arrangements must be made for different table layout.
• Tables (8ft folding) for Head Table, cake table, caterer tables.  Quantities needed two weeks prior to the event. 
• Table cover rolls (White paper or plastic) 
• Benches for seating at Head Table (TFSV does not have chairs available)
• Restrooms (Handicap porta-potty on grounds)
• Use of kitchen on day of event (including, stove, ovens, refrigeration)
• Cash Bar
• Horseshoe pits
• Two Gas Grills
• BBQ Pit
• Limited cooking/serving utensils, and supplies
• Two door commercial refrigerator
• Limited walk-in cooler storage can be arranged

Turners Falls Schuetzen Verein Does Not Carry/supply

 

• Chairs
• Reusable or disposable utensils
• Reusable of disposable dishware
• Cloth table covers or napkins

  

Clean up of kitchen and grounds includes

 

• Kitchen
• All stoves, ovens, refrigerators interiors wiped free of spills
• All stoves, ovens, refrigerators exteriors wiped clean
• Any splashes/spills on walls cleaned
• Tables, counters, etc. cleaned and sanitized
• Sinks, cleaned and dried
• All TFSV equipment used, properly cleaned and returned to proper location.
• Rubbish emptied, bag replaced
• Floor Mats clean
• Floors swept and mopped

 

• Grounds
• All debris picked up from grounds
• All party supplied decorations removed from property or disposed of
• All trash barrels emptied
• Gas grill cleaned (if used)
• BBQ Pit cleaned (if used)

Upon approval of event, full payment of rental fee is due by the next club meeting (second Wednesday of the month)

 Failure to pay the facility fee in full will result in cancellation of event.

[$                           ]     Total amount of check being sent.

There is no ATM on the grounds.  Guests should be informed of cash only bar status

 A Town of Gill, by-law, requires a police officer(s) to be present during an event with 300 or more guests. The rental party pays this expense to the Town of Gill. Schuetzen Verein officers can assist renters with arrangements and payment details if applicable.

Schuetzen Verein has a license to sell alcohol and soft drinks on the premises. Function participants are not allowed to bring alcohol beverages on the grounds. Please inform your guests prior to your event.  Violators will be asked to leave the premises and the attending police officer(s) will be notified and appropriate action taken.

 ?You and your guests will pass through a recreation area in order to access Schuetzen Verein property. Please obey posted speed limits to protect the safety of pedestrians, children and pets traveling along the road.?

 No Bounce Houses or Dunking Booths Allowed, per Insurance Company.

 Please complete the contract, keep a copy for your records and return completed form with payment to:

Turners Falls Schuetzen Verein

PO Box 447

Turners Falls, MA 01376

 Questions may be directed to: 

Doug Brown Club Secretary- 1^st (413) 210-2626,

Mark Matusz Club Treasurer- 2^nd (413) 863-9422

 The date of your function shall not be considered? set? until you received verbal or written verification from our secretary, Doug Brown, and your contract fee is paid in full. 

Thank you for your cooperation from our members. Hope you enjoy the Schuetzen Verein.

Please sign as your signature indicates you agree to the above conditions. Failure to abide by this agreement i.e. alcohol brought on the premises, may prematurely terminate your function.

 Signed______________________________________________________

 

Printed Name_________________________________________________

 

Email               ________________________________________________

 

Telephone Number: _____________________________________________ (2023)