2023 Rental Contract for One Day Events
Turners Falls Schuetzen Verein
55 Barton Cove Rd
Gill MA
2023 One Day Rental Contract
Important Contract Information
No Contract is considered active until verbal or written confirmation is received by the Secretary of the Turners Falls Schuetzen Verein.
The Turners Falls Schuetzen Verein on: ________________ approved your request for the use of the facilities.
Name of organization/party/person:
__________________________________________
Address (street, town, state, zip) _____________________________________________
Telephone #: ________________________________ Email: __________________________
Event Date: __________________________ Time frame requested:
Caterer (Name and Contact Number) ___________ _______
All caterers must be approved by the TFSV. Caterers must have an
orientation to TFSV prior to any approvals...
Caterer Arrival Time: (No sooner than 3 hours prior to rental agreement or an additional $200 fee will be charged)
Guest arrival time: _______________
Ending time: __________
Bar requested: ____yes _____no Approx. # of guests: __________
Final Guest count will be due two
weeks prior to event.
Turners
Falls Schuetzen Verein rental fees.
All
functions must be over by 9:00 PM unless prior arrangements have been approved.
$850.00 ($750 for grounds + $100 cleanup up fee) grounds
rental fee includes up to 8 hours of use of the grounds for your event. There is a $250 per
hour fee for any part of additional hours. ($100 clean up*
fee included for grounds and kitchen will be returned if grounds are cleaned after function)
The $100.00
clean up fee in the rental price is: (Refunded by mail after the event,
providing the renters have left the grounds and kitchen in a clean and
organized manner. The rental agreement
allows the parties access to the grounds and must be cleaned prior to leaving
the grounds on the day of the event.
Upon
approval of event, full payment of rental fee is due by the next club meeting
(second Wednesday of the month)
Failure to pay the facility fee in full will result in
cancellation of event.
[$
] Total amount of check being sent.
Included with rental
- Picnic
tables ? Enough picnic tables to cover your guests plus 10% at 6 seats per
table. Tables shall not be
moved. Prior arrangements must be
made for different table layout.
- Tables
(8ft folding) for Head Table, cake table, caterer tables. Quantities needed two weeks prior to the
event.
- Table
cover rolls (White paper or plastic)
- Benches
for seating at Head Table (TFSV does not have chairs available)
- Restrooms
(Handicap porta-potty on grounds)
- Use of
kitchen on day of event (including, stove, ovens, refrigeration)
- Cash
Bar
- Horseshoe
pits
- Two
Gas Grills
- BBQ
Pit
- Limited
cooking/serving utensils, and supplies
- Two
door commercial refrigerator
- Limited
walk-in cooler storage can be arranged
TF Schuetzen Verein Does Not
Carry/supply
- Chairs
- Reusable
or disposable utensils
- Reusable
of disposable dishware
- Cloth
table covers or napkins
Clean up of kitchen and grounds
includes
- Kitchen
- All
stoves, ovens, refrigerators interiors wiped free of spills
- All
stoves, ovens, refrigerators exteriors wiped clean
- Any
splashes/spills on walls cleaned
- Tables,
counters, etc. cleaned and sanitized
- Sinks,
cleaned and dried
- All
TFSV equipment used properly cleaned and returned to proper location.
- Rubbish
emptied, bag replaced
- Floor
Mats clean
- Floors
swept and mopped
- Grounds
- All
debris picked up from grounds
- All
party supplied decorations removed from property or disposed of
- All
trash barrels emptied
- Gas
grill cleaned (if used)
- BBQ
Pit cleaned (if used)
Upon approval of event, full payment
of rental fee is due by the next club meeting (second Wednesday of the month)
Failure to pay the facility fee in
full will result in cancellation of event.
[$
] Total amount of check being sent.
There is no ATM on the grounds. Guests should be informed of cash only bar
status.
A Town of Gill, by-law, requires a
police officer(s) to be present during an event with 300 or more guests. The
rental party pays this expense to the Town of Gill. Schuetzen Verein officers
can assist renters with arrangements and payment details if applicable.
Schuetzen Verein has a license to
sell alcohol and soft drinks on the premises. Function participants are not
allowed to bring alcohol beverages on the grounds. Please inform your guests
prior to your event. Violators will be asked to leave the premises and the
attending police officer(s) will be notified and appropriate action taken.
?You and your guests will pass
through a recreation area in order to access Schuetzen Verein property. Please
obey posted speed limits to protect the safety of pedestrians, children and
pets traveling along the road.?
No Bounce Houses or Dunking Booths
Allowed, per Insurance Company.
Please complete the contract, keep a
copy for your records and return completed form with payment to:
Turners
Falls Schuetzen Verein
PO
Box 447
Turners
Falls, MA 01376
Questions may be directed to:
Doug Brown Club Secretary- 1st (413) 210-2626,
Mark Matusz Club Treasurer- 2nd (413)
863-9422
The date of your function shall not be considered ?set? until you received verbal or written verification from our secretary, Doug Brown, and your contract fee is paid in full.
Thank you for your cooperation from
our members. Hope you enjoy the Turners Falls Schuetzen Verein.
Please sign as your signature
indicates you agree to the above conditions. Failure to abide by this agreement
i.e. alcohol brought on the premises, may prematurely terminate your function.
Signed______________________________________________________
Printed
Name_________________________________________________
Email ________________________________________________
Telephone Number:
_____________________________________________(2023)